Do you need a better way to manage your blog content?
Are you looking for a tool to explain your blog workflow from start to finish?
Here’s how to use Trello to manage your blog content. You’ll discover how to effectively organize how you brainstorm, write, and publish your blog content with Trello.
#1: Create a Trello Board for your Blog workflow
Trello can be a solution for managing your blog content from the beginning of searching for ideas to publication.
If you are new to Trello, Trello is an online tool for organizing things together that can be accessed via the internet. You will have a board that our team can use to manage the project we are doing.
What makes Trello an ideal tool for this workflow is that you can organize them neatly and chronologically across the board to support blog content creation.
You can start by signing up for a free Trello account . Paid accounts are also available, but a free account is also sufficient to generate content for your blog.
After signing up, you’ll have access to your main and team pages, which link all the boards and teams you’re a member of. Boards are Trello’s main interface ; You will spend most of the time here. If you have a blogging team, you will control the creation of blog content from your forum.
Login to your trail account, then you can access your dashboard,
Trello defines a “team” as a collection of boards and people, which you can use to manage your blog and other aspects of your business.
For example, your marketing team may only have one board, but it is part of a series of boards that correspond to divisions in your company (such as Legal, Human Resources, etc.). The first way to use Trello is to create a board
Creating boards for your blog content is easy. Just click on the Create New Board card.
Fill in your Board name directly , for example like your company Blog.
Enter a name for your Trello board and for the team if any.
After creating your board, you can start adding Lists to populate the board. Lists are vertical columns that act as categories for various topics and tasks.
To support the workflow of ideas to publication, click Add a List … and name your first list Blog Ideas , or something similar, that’s up to you. This is where all your blog posts start.
The next list on your board should logically reflect the content creation workflow. For example, name list Articles being Written ( articles being written ) for content that is in progress.
If you want to make a list for Guest posts (which you will offer to other blogs/websites), you can create a list called Articles to Offer (articles offered). You can use this list for all posts that you think are ideal for other blogs to support backlink campaigns.
If someone oversees content standards for your blog (for example, there is an editor), you can create a list titled Sent for Approval (sent for approval) or something similar.
After you’ve written your first draft of the article, you slide the card from the Articles being Written list to the Sent for Approval list.
Usually, editors or other content managers will review the card whether there are new article entries in this list.
To complete the list on your board, add a list named Approved/Pending for content that has editorial approval and add a list named Published (Published) for content posted on your blog.
#2: Guidelines for Content Ideas
Once you’ve set up your blog workflow on a trello board, the next important thing is to set up a system to start the content creation process. It usually starts with a search for ideas, which is centered on a list of Blog Ideas.
A list like this is best suited for blog ideas submitted by authors to your blog. An editor or a senior person on your team should monitor this list to ensure that ideas from authors are accepted, approved, rejected, or sent back for clarification.
If you are familiar with mobile trello app, then you can use mobile feature as well.
Every time you get an idea , add a card to the Blog Ideas list . Cards are individual units in a list. One card usually corresponds to a task you want to accomplish, such as a new idea for a blog topic or a recently submitted article.
To add a card, click Add a Card … at the bottom of the list or click the three dots (…) icon at the top right of the list and select Add Card.
When a team member adds a card to the Blog Ideas list, it’s important to notify an editor or senior on your team.
To do this, click on a card to open it, write in the comments, and share your comment with the team member in question (click the @ sign to find that person). Click Save to make the comment visible to other members of the board.
You can make your comments directed at specific team members.
Using the handy in-card comment field, team members can communicate with each other and move the idea-searching process along.
Suppose a team member adds a card to the Blog Ideas list, the editor can notify the author to provide additional information or formally approve the idea and move it to the Articles being Written list .
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#3: How to Use Trello with Power-Ups
Even if there isn’t enough space to fit your blog content onto the card itself, you can add a link to the comment field. For example, if your content is in Google docs, include a link when you notify the editor that the draft is ready for review.
But a way to use Trello that looks more elegant is to attach content with the Trello power-up feature. Power-ups are additional applications and features that integrate with Trello for increased performance. For example, the Google Drive Power-up will help your team share documents, images, and videos from Google Drive easily on Trello.
To activate the Trello power-up,
- Click Show Menu in the upper right corner of the screen.
- Select power-ups from the menu.
- Then choose from the list of power-ups you want to activate .
- Enable the power of Google Drive to attach content from a Google Doc right to the card.
*Note : You can only choose one power-up when using a free account; However, this should be sufficient if you are using the trello board only for blog content creation.
#4: Move Cards to a New List to See Progress
To progress content in your workflow, drag and drop cards from left to right across your board . For example, if the card represents completed content, drag it from the Articles being Written list to the Sent for Approval list .
When a card is moved to the Sent for Approval list, editors and authors can communicate with within the card itself. They can tell each other to request changes or updates to blog posts.
When the editor approves the article, moves the card to the Approved/Pending list
Finally, when the article is published on the blog, you can move the card to the Publish list, as the last stop on your board!
#5: File Published Cards Regularly
The next way to use trello is to archive cards on the publish list regularly. This depends on how often you publish content on the blog (large blogs post articles several times a week, while smaller ones tend to post once a week or less often).
Your published list will eventually have lots of cards extending vertically
To clean up your board and make it clear what content is still being worked on and which has been published, archive cards of published blog posts. To do this, open a card from the published list and click Archive in the Actions section.
You will then see “This Card Is Archived” in the top left corner of the card.
After clicking Archive on the Trello card, you’ll see a message at the top of the screen confirming your action.
To access archived content, go to the menu on the right, select more, then click select Archived Items.
Trello is one of the best productivity tools available. Its growing popularity over the last few years is a testament to the great value it offers marketers.
If you manage a blog, Trello will help you track your blog workflow from brainstorming to publication. This tool also provides excellent features if you produce blog content with your team.
What do you think? Have you tried using Trello above to manage your blog content? Any tips on how to use other Trello? Please share with Indiaztech.com how to use trello in the comments below.